Report Request Log – City Council and its Committees

The City Clerk's Office maintains a log of report requests made by City Council and its committees. The log is intended for reference and convenience purposes.

What you'll see in the log

Report requests adopted by City Council and its committees and the Board of Health

Exceptions

The following report requests are not included in the log:

  • Committee requests for reports directly to Council for consideration with an agenda item.

  • Report requests made by the Budget Committee for briefing notes/reports to itself during the Budget process.

  • Report requests adopted by other Boards supported by the City Clerk's Office Secretariat.

How requests are logged

Requests for reports adopted on the same item are generally logged individually, as different staff or timelines may apply. Except where a directive is clear, a request for a report "to Council" means a report through the usual legislative process – the appropriate Committee.

When reports are due

The report back timing of requests is logged: - by specific date where indicated: YYYY-MM-DD; or

  • by the timeframe where indicated. For example "Q2 2019"; "by the end of 2020"; "annually".

If the request does not include a report back date, the timing will be logged as "not indicated".

Status of Report Requests - Open - When a report request is adopted by committee or Council. - Closed - When staff determine that the report request has been addressed by a subsequent agenda item. A link to the "closing" item is included in the status column of the log. - Due - When the report back timing has been reached and no report has been submitted. - Ongoing - When the report back timing is ongoing. - Not carried forward (NCF) - outstanding report requests are not carried forward to the next term report log.

Keeping the Log Up to Date

The City Clerk's Office updates the log at the end of each meeting cycle. Staff can contact if a report status needs to be updated or corrected.

Data and Resources

Additional Info

Field Value
Dataset Category Document
Refresh Rate As available
Collection Method
Excerpt The City Clerk's Office maintains a log of report requests made by City Council and its committees. The log is intended for reference and convenience purposes. Users are encouraged to consult the official minutes of meetings for Council and committee decision information.
Limitations
Owner Division City Clerk's Office
Owner Section Secretariat
Owner Unit
Owner Email clerk@toronto.ca
Author Email clerk@toronto.ca
Maintainer Email clerk@toronto.ca
Author clerk@toronto.ca
Civic Issues
Formats
  • XLS
  • PDF
Topics City government
Source
Information URL www.toronto.ca/council
Image URL
Last Updated 2022-11-15 20:51:26
Is Retired? false
Date Published 2019-10-31 16:28:49.027167