The City Clerk's Office maintains a log of report requests made by City Council and its committees. The log is intended for reference and convenience purposes.
What you'll see in the log
Report requests adopted by City Council and its committees and the Board of Health
Exceptions
The following report requests are not included in the log:
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Committee requests for reports directly to Council for consideration with an agenda item.
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Report requests made by the Budget Committee for briefing notes/reports to itself during the Budget process.
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Report requests adopted by other Boards supported by the City Clerk's Office Secretariat.
How requests are logged
Requests for reports adopted on the same item are generally logged individually, as different staff or timelines may apply. Except where a directive is clear, a request for a report "to Council" means a report through the usual legislative process – the appropriate Committee.
When reports are due
The report back timing of requests is logged:
- by specific date where indicated: YYYY-MM-DD; or
- by the timeframe where indicated. For example "Q2 2019"; "by the end of 2020"; "annually".
If the request does not include a report back date, the timing will be logged as "not indicated".
Status of Report Requests
- Open - When a report request is adopted by committee or Council.
- Closed - When staff determine that the report request has been addressed by a subsequent agenda item. A link to the "closing" item is included in the status column of the log.
- Due - When the report back timing has been reached and no report has been submitted.
- Ongoing - When the report back timing is ongoing.
- Not carried forward (NCF) - outstanding report requests are not carried forward to the next term report log.
Keeping the Log Up to Date
The City Clerk's Office updates the log at the end of each meeting cycle. Staff can contact if a report status needs to be updated or corrected.